Founded by Rachael Wood in 2009, RL Accountancy offers indispensable services to clients in the hospitality, construction, manufacturing, and healthcare sector.
We spoke to RL Accountancy to uncover the challenges faced by payroll professionals, particularly with clients in the hospitality industry.
Processing payroll with traditional banking methods for clients with multiple sites was a manual and error-prone task. That was until the firm discovered Modulr's integration with Sage Salary and Supplier payments. Now, it's a swift operation: "Modulr has massively reduced our payment processing to just a few clicks of a button".
How Modulr eased the pain of payroll for the firm
RL Accountancy handles payroll for various hospitality clients and highlights the sector's complexities, which present distinct challenges for businesses and their accountants alike.
Ensuring timely payroll
"Before, we were submitting payments manually to the bank, but you've got the risk of human error and it's time-consuming."
Delays and incorrect payments to employees can lead to increased staff turnover in the hospitality sector.
Traditional banking methods were a source of frustration for the firm due to Bacs 3-day clearing cycle constraints, “flexibility was really limited - we had to complete everything two days before wages were due to be paid”. The manual process of submitting payments could also lead to errors; "before, we were submitting payments manually to the bank, but you've got the risk of human error and it's time-consuming".
With Modulr’s Sage Salary and Supplier payments integration, the firm has slashed processing time and costs, equivalent to two days of work, “it’s been fantastic, it just gives us so much more flexibility.”
High payment volumes
“Consider Modulr because the cost will save you virtually 2 days’ pay.”
Processing payments individually is complex for hospitality businesses, with the added burden of variable weekly pay, diverting valuable time away from growing the business.
For certain clients in the hospitality industry, managing multiple sites requires the ability to exceed traditional small business bank account payment limits and often causes issues on payday. Now, with Modulr, “clients can keep sending money over throughout the month, it gives them the confidence that wages that are being submitted are going to be paid".
RL Accountancy has also seen substantial reductions in bank charges for its clients by making one payment to Modulr instead of individual transfers which translates to significant savings, “the time saving is obviously fantastic but from a cost point of view you're going to save massively as well”.
Simplifying approval
"If the wage is right, then we know the payment's going to be right."
Logging in to multiple client bank accounts for salary payments is stressful for payroll professionals, with reluctance from business owners to allow access due to associated risks.
Payroll processed in Sage is automatically synchronised with Modulr and payments are approved in minutes. Using Modulr's platform, the firm can establish authorisation and approval permissions within a single secure online portal, keeping everyone happy, “I have staff that approve payments, and I can authorise the final submission, it’s really straightforward”.
This assurance of accuracy has been a significant advantage for the firm and its clients, "if the wage is right, then we know the payment's going to be right".
RL Accountancy's switch to Modulr’s integration with Sage Salary & Supplier payments has slashed their processing time and costs, taking the pain out of payroll. The firm and its clients now enjoy the ultimate in payroll convenience, with instant payments 24/7 via the Faster Payments scheme, and the flexibility to schedule payments in advance or make last minute changes. All without the need for manual exports or file uploads to banks.
-
If you’d like to learn how the integrated Modulr and Sage Salary and Supplier payments service can transform your payroll experience, contact our sales team here.
As well as Sage, Modulr is integrated with all major UK accounting and payroll software providers including Xero, BrightPay and IRIS. If like RL Accountancy, you’d like to transform your payroll service, you can learn more here.
